BURNTISLAND COMMUNITY COUNCIL
Minutes of Community Council Meeting
held in the Burgh Chambers on
Friday, 14 October 2011 at 7 p.m.
PRESENT: Alex MacDonald (Chairman)
Bob Smith (Vice Chairman)
Isabel Smith (Secretary)
John Russell (Treasurer)
Zoè Williamson (Minute Secretary)
Cllr Ron Edwards
Cllr George Kay
PC Keith Gibb
Bill Kirkhope (Editor of Burgh Buzz)
ATTENDING: 12 Members of the Public
APOLOGIES: Martin McDonald
Cllr Susan Leslie
The Chairman welcomed attendees. He thanked all those involved in organising and distributing flyers for the public meeting.
Apologies were noted as above.
The Minutes of the previous meeting were adopted, proposed by Bob Smith and seconded by Christine Dewar.
3. NOTIFICATION OF COMMUNITY CONCERNS FOR AOB - ITEM 11
11.2 Bonfire Night
PC Gibb stated there were no significant issues to report.
There had been some difficulties with youth disorder in the Kirkgate area. The police are writing an action plan to deal with this particular group. He stressed it is antisocial rather than illegal behaviour. British Transport Police and Plain-Clothes Officers have helped address the issue.
Planning is underway for Bonfire Night.
Speed watch: PC Jennifer Forbes will be in charge of this and will attend the next police community engagement meeting to report.
Leaflets will be distributed as a reminder to be more cautious regarding housebreak-ins in the darker nights.
Tim Hailey asked if police still offer a home assessment. PC Gibb reported that Community Safety Officers would do this, particularly for the elderly. Information is available on the Fife Constabulary Website. It was suggested links to this should be placed on the new BCC Website.
Action: Ed Pybus re Website links
- Handrail at Haddow Grove is loose. Cllr Edwards advised this had been reported and will chase this up.
- Grit bins: sites have previously been identified and bins have been ordered. Cllrs Edwards/Kay advised that if bins were requested then they would be provided, if appropriate. These have been requested and should be delivered in the next few weeks.
- John Russell reported complaints about parking near train station outside the flats and asked what parking provision is planned or proposed as a result of the works.
- Bob Smith asked if it was possible to get compostable recycling facilities, which would help prevent fly- tipping of garden waste. Cllr Edwards advised that this was generally only available at recycling centres.
- The copy deadline is October 15th. Expecting a 24 page issue and it will be with printers early next week and distributed by end of month. The BBQ was held and although not well attended it was enjoyed by those who did attend.
- Ed Pybus explained that the redesigned website will go live at end of month with back issues of the Burgh Buzz available.
Tim Hailey reported planning application for a listed building and planning consent for a roof light.
He advised that guidelines had been issued re Community Council to be dealt with as Statutory Consultees with a 7 day notification. Cllr Edwards expressed concern about this and will discuss with the Planning Committee.
Action: Cllr Edwards
War memorial (Bob Smith): Invoice received and paid from Hurd Rolland for Phase 1 of activities, including preparing of drawings and details for the 3 consents required. These are now submitted for planning, listed building and conservation area consent.
To date only one response has been received to the tender document. The tender document has been reissued to three further contractors and once a minimum of three responses have been received, a tender assessment report will be completed.
Thanks to Cllr Edwards, Fife Council have agreed that the project can proceed, subject to planning consent, and have committed to take on the long-term maintenance of the site, provided that this will be on an ad hoc basis. This satisfies a further two conditions of the grant award from the Burntisland Development Trust.
Due to the delay in receiving a minimum of three tender responses, it will not be possible to finalise the cost and select the preferred contractor before the end of the year.
Bob Smith reported that the baskets were taken down last week. More volunteers are needed to help take down the troughs and up-the- pole planters. Volunteers were requested for Sunday morning - meet on the High Street at 8 a.m.
The Monitoring Form for the 2011 Floral Enhancement Grant has been submitted to Fife Council by Isabel Smith. The Floral Enhancement Grant Form for 2012 has been received and will be completed by John Russell/Bob Smith. The Application must be submitted by 30 November 2011.
John Russell/Bob Smith volunteered to remove the summer bedding in the planters at the Burgh Chambers and top of Aberdour Road and to purchase and put in the winter bedding.
Ed Pybus suggested planting of spring bulbs now. John Russell will seek advice on which bulbs to purchase and at what cost.
Thanks to Lee Mahady for the loan of a Trailer for transporting the hanging baskets, troughs and planters to the recycling centre in Kirkcaldy.
- Alex MacDonald has started writing a formal submission. There has been lots of correspondence including communications between Cllr Edwards and Fife Council, Cllr Leslie and Fife Council. The scoring matrix was sent to Cllr Leslie who has passed this on.
- Emails have been received expressing a wide range of views.
- Deadline for submission is Friday 11th November. It was agreed that the report would be circulated by email and agreement sought electronically to allow us to meet the deadline before the next BCC meeting.
- Examples of issues raised in report include: the scoring matrix, scores not being changed to reflect view as a result of consultation. Community impact does not appear to have been fully acknowledged. There are anomalies in scoring matrix. No separate column for environmental impact.
- Officials are still planning as per the last mtg of Education Committee. Next mtg will take on feedback from Education Scotland.
- Members of public raised some concerns, including issues of Asbestos. These have also been sent in writing.
- BS explained that site investigation was still a big issue and concern. Cllr Kay reported that a contract was due imminently re site investigation. Cllr Kay stated a group appointed and will report back if there is a date.
- BCC have taken steps to ascertain views of community, the draft report will be circulated to BCC members before submission and circulation to wider public.
- Ed Pybus reported that the new BCC website will be hosted at BurntislandCC.org.uk. It will go live at the end of the month.
- The website should reflect BCC business and share links with and engage the wider community
- At present only Ed can add content to the site. However permissions can be changed to allow others within the BCC to add content.
- Zoè Williamson reported that the Facebook site is up and running with a permanent username of BurntislandCC (https://www.facebook.com/BurntislandCC). Flyers to promote the FB site are still to be created.
Action: ZW & EP
Cllr Kay reported that there were 3 ½-4yrs left on the planning application. Tesco have withdrawn from the site and now working on new principal to take over the shop side of site. A fence has been erected between the properties.
Gillian Lowe – The Synthetic Training Pitch and MUGA will be located at the Beacon Centre. There is a site meeting on Sunday to review a site for the MUGA.
The Synthetic Training Pitch will be capable of being divided into three smaller pitches. Proposals are moving forward. Cllr Kay is looking into proposals to fund the training pitch separately, which will be managed by the Beacon Centre. The MUGA will be free access and offer youth diversion activities.
9.4 104 High Street
Cllr Edwards - proposal for repair of the roof received surveyors report today. Cllr Edwards offered to send these on if we wished to see them. Cllr Kay reported the cost to repair roof was £19k. The questions of who should pay were raised and whether this should come from Common Goods Funds.
9.5 Clock Chimes
Concern that Fife Council cannot get access to the original property that they took the noise measurements from. The Chimes are set to 55dB (external) allowing for 45dB (internal). A Noise Verification Test will be undertaken between 11 p.m. and 7 a.m. Fife Council is reluctant to use alternative properties. The issue was raised that the Chimes are not loud enough overnight, and not currently sitting at 85% of the previous level.
9.6 Links Community Trust
Nothing to report.
9.7 Burgh Chambers Furniture
Bob Smith reported that he contacted Mr Jackson from ESA McIntosh; he is waiting to hear back form him regarding assessing the tables for the job. Joyce will contact Mr Jackson again. At present still just three quotes, all of which are expensive.
9.8. Common Good Fund Property Review
Nothing to report.
12. Date of Next Meeting
The next meeting will be on Friday 11th November 2011, at 7:00pm in the Burgh Chambers.