Burntisland Community Council
Minutes of Meeting held in the Burgh
Chambers
On
Present
A MacDonald (Chair)
R
Smith (Vice Chair)
A
Grant (Treasurer)
G
Ritchie (Secretary)
T
Hailey, C Dewar, R Blanchard and
Councillor
S Leslie and Councillor Edwards
Sergeant E Potter and Ken Halley,
Locality Manager.
10 Members of the public in attendance
1 Apologies for Absence
M Douglas, G Lowe, S Mc Gregor, G Mc
Gregor and Councillor G Kay.
2 Minutes
of previous meeting (
Modification to
minutes -Add attendance of K.Halley Locality Manager FC.
R.Smith proposed
adoption of the minutes as a true and correct record and this was seconded A. Grant
3 Matters arising
All matters arising have
been included in the agenda.
4
Notification of Community Concerns for
discussion under 'AOB' item11
The following were noted and included
for discussion if time permits:-
1 Local amenities and walks.
2 Vandalism and council services
3 Forth Ports Authority,
4 Location for new primary
school
5 Anne Marie Dewar –
Regional Community Manager – Scottish Water.
A PowerPoint
presentation gave an indication of a number of long term projects and aims
within tight budgetary constraints, but with no commitments other than those
already in the pipe-line.
Anne Marie and her colleague Willie Burnside were able to answer
questions and hear directly the concerns of the people who live in Burntisland.
Firstly it was stressed at the meeting that there are clear and long-standing
concerns over the effectiveness of drainage and effluent pumping in the
vicinity of
It was also stressed that what appears to be temporary remedial work at
It was further pointed out to the Scottish Water representatives that we
recognise that there are budgetary procedures to be undertaken and we would
like to receive early confirmation that the resources required will be
committed early in the next financial year.
6 .Police report – Sergeant E.Potter.
It was reported that over the summer months there were extra police
staff available, but this had now decreased and anti-social behaviour had been
targeted, focusing on Thursdays/Friday/Saturday
Yellow lines at Rose Street/bottom Cromwell Road were not yet in –situ;
B.C.C. to progress with Transportation Dept. also with alterations to
7. Locality Manager’s
report – as attached to Minutes.
Links income & expenditure again raised, but as no comparative
figures for 2008/09 were available this matter to be carried forward.
8. (a) Secretaries
Report.
Town Notice Board – design approved and ordered from: Leander
Architectural: and Fife Council will erect – possibly end of 2009.
.
Scottish Water was holding a public meeting in Glenrothes on
Common Good Grant for re-painting of Young Hall approved - £2,190.00.
Forth Ports Authority had been in touch since recent visit, and promised
to keep close contact with the CC
regarding any future plans for the dock
area.
8 (b) Treasurer’s Report
The Treasurer reminded members of
arrangements for Remembrance Day services on
Annual Grant had been received from Fife Council and all finances were
in order
9. Business carried
forward from previous meetings:
9.1. Burntisland Sports
Group: Leaflets had been distributed, replies
received and analysed: Further meeting will be held in mid November; until
decision reached on new school nothing further will be decided on sports
facilities.
9.2. Review of Local
Planning – T.Hailey;
Domestic application
Position of incubator units – no funding available at present – possibly
February 2010.
9.3. Community Council’s
Asset Register – Relevant assets have been
identified and work is in hand to value the assets in terms of purchase price,
excluding the associated cost of installation.
9.4. Christmas Lights:
Funding from Common Good fund being discussed – only one quotation for
installation received so far.
9.5. Scots Verse
Competition Trophies: It was advised that
nickel plated Trophies would be the best option, possibly supplemented by individual
medals – suppliers to be decided at private meeting.
9.6. Burntisland Blooms – In the absence of S. McGregor, it was reported the Town had been
awarded a Silver Medal in recent competition, but as there was no judging
criteria available, it was not possible to give any further opinion on this at
present. Forward planning will go ahead, and recognition in some way of helpers’
assistance was agreed not only for the Blooms project but also for others whose
work helped to enhance the town.
9.7. Common Good Funds
Auditors report – Bob Smith
This report has been thoroughly scrutinized and nothing specific to
Burntisland has been identified, applicable to Fife Council in general.
LASAAC: consulting on accounting details for Common Good Funds. Fife Council appears to have overall
responsibility for management of Common Good Fund. Audit report shows eight points of action
which are priorities for Fife Council – up-date of these has been requested for
November meeting. The report included a comment that moveable assets were very
poorly recorded throughout
9.8. Links Facilities
Franchise – Information response:
Letter had been received from Councillor Kay explaining that the
advertising charges being asked about, did not just cover the fair but other
items such as Games Day and dismantling of area – surcharge levy applied to all
members of the Guild and the Guild returned any surplus, and the Christmas
Lights have benefited from this in recent years.
Total parking charges had amounted to £4,000.00 on Games Day and income
from this helped with attendants and various relating items – dismantling etc.
9.9 Burgh Buzz– Bill Kirkhope would be willing to act as our Co-ordinating editor and this offer was unanimously accepted.
A meeting would be set up to form an initial editorial and advertising teams and
those who had previously expressed interest would be invited to attend.
9.8 Exiles Reception – Community Services will no longer be providing this function; the Showmen’s
Guild will sponsor the event, and perhaps Community Council could now take on
the organisational responsibility.
10. New Business:
10.1. Fife Community
Council Support Working Group:
Representatives required for Kirkcaldy area – nomination forms
available, to be returned by
10.2. Changes to
Scottish Planning System; This item to be
carried forward.
10.3.
Attendees – T. Hailey, S.McGregor and G.McGregor
10.4. ASCC Annual
National Conference –
R. Smith and T. Hailey will attend – anyone else interested contact Secretary.
10.5. Association for
the Protection of Rural
Information available on countryside planning matters – publication.
10.6. Mossmorran and
Braefoot Liaison Committee:
Sponsoring pantomime again this year at the
Burns Lunch will take place provisionally on
Air quality control – passed inspection – no problems experienced.
Donations from Shell – application system has been changed and forms are
now required to be completed.
11.0 Any other business:
The following concerns were raised: conditions of Monks Walk/Rossend
Point.
Handrails at Lammerlaws stairs: crossing at Porte corner, this being
used but not official and causing traffic problems – School crossing patrol -
could maybe be re-sited:
Christmas tree re-site to give better presentation: skate park lighting.
Ken Halley agreed to look at these problems and report action to be
taken..
Palais steps – hand rails missing and wall broken – Hurd Rolland/Fife
Council presently considering this work.
The meeting open to the public closed at
In Private Session:
Scots Verse competition:
After discussion on the various options and sources it was agreed to buy
a matching set of 6 nickel-plated trophies to replace the existing 4 trophies
and include Primaries 1 and 2. It was suggested that individual trophies might
be named after local people. It was also agreed to commission custom-made
medals for presentation to the individual winners, instead of the books which
had been given previously. After noting indicative costs, a total budget of
£1,000 was agreed, which would be sufficient to cover all costs except annual
engraving for many years ahead?
Date of next meeting
Annex: Fife Council Locality Manager's Report
for Burntisland Community Council
Recreations
You will be aware that the recreations on the Links are
now operated under license and the undernoted conditions must be met by the Licensee. It
should be
noted that the Licensee has signed up to this agreement:
·
An inventory took
place of all equipment at the start of the license and an annual inventory must thereafter take place. All equipment to be to the minimum standard highlighted in the initial inventory, i.e. all
damaged and worn equipment should be replaced on a regular basis at the expense of Licensee.
·
The Licensee, at their
expense, will be allowed to introduce new equipment by agreement with Fife
Council. The charges for existing services,
i.e. putting, crazy golf etc. will be in line with Fife Council's pricing policy. Any additional equipment provided by the Licensee shall be agreed with Fife Council prior to installation.
·
All income received
for the existing and new facilities shall be deemed as income to the Licensee. Audited accounts must be available by the
Licensee.
·
The running costs for
the subjects will be metered separately from Fife Council's required services.
·
Any vandalism or
damage encountered within the vicinity should be reported to the Area Parks
Officer.
·
The Licensee shall
indemnify the Council against all claims.
·
The Licensee will
keep the immediate area around the recreation
Facilities reasonably clear of litter
to the standard required for a zone 1
In Fife Council's LEAMS standard.
·
The Licensee will be
required to open the recreation facilities from Easter until the start of
the Burntisland Fair, as a minimum, of weekends
only during fair weather. The facility shall be open during fair weather during the full period the
Burntisland Fair is in operation from 11.00 hours not extending beyond the
those hours during which the fair is
open. After the close of the Burntisland fair the facility will open, as minimum, weekends only until at least the
end of September.
·
The shelters on the
Links will be opened and closed by the Licensee, on a daily basis, during the
summer period including periods of poor weather.
·
The toilets at the
east side of the Links adjacent to the facilities will be opened and closed
during periods when the recreations are open to the
public. The toilets shall be kept in clean condition and regularly stocked with materials.
·
Accidents will be recorded on the appropriate Fife Council documentation
and returned in line with the policy.
Income/Expenditure
Breakdown - 2007/08
Please find attached a breakdown of the
Income and Expenditure incurred for the Links for the Financial Year 2007/08.
The figures are not yet available for the last Financial Year 2008/09.
The 2007/08 Financial Year shows a net loss of £34,061.
However assuming similar amounts of income and expenditure in 2008/09 the Links
would run at a loss of £9,290 as there would be a saving on the Recreation
Attendants Costs (£17,554), additional income from the traders market and car
parking on games day (£11,000 approx.) but the Income from the concessions
would be lost as these go to the Licensee (£3,983).
Burntisland Primary School
A
review of future pupil rolls and maximum capacities has been completed by
Education Service.
At
this stage a new school, with a maximum capacity of 534, has been projected.
A site selection exercise is currently
being set up with a view to reporting a preferred school site at the end of
October 2009. This exercise will involve a cross-service group reviewing all
feasible options against a set of weighted criteria, as previously carried out
at Dunfermline East and
A similar exercise was carried out
during 2008 and this data will be reviewed as well as considering any available
new information. Local members and stakeholders will be briefed appropriately.
Ken Halley Locality Manager 9th October 2009
Attachment to
Report: Burntisland Links Income/Expenditure 2007/08
|
Expenditure Premises
Related |
£ 14,131 |
|
Income Dry Sports Public
Toilet Income |
£ 56 |
|
Waterplay
Feature Charges |
£ 2,929 |
|
Putting
Income |
£ 321 |
|
Electricity |
£ 3,563 |
|
Trampoline
Income |
£ 566 |
|
Rental
for Links (Historical Cost) |
£ 500 |
|
Crazy
Golf Income |
£ 3,040 |
|
Metered Water |
£ 1,464 |
|
|
|
|
Building
Works |
£ 5,579 |
|
|
|
|
Upkeep
of Grounds Litter
Picking |
£ 28,048 £ 5,214 |
|
Recovery of Electricity from Showmen |
|
|
Recreation Attendants Costs Other
Projects Clear
tunnels/walkways - £6,334 Pageant £ 887 Bonfire £ 2,301 |
£ 17,754 £ 9,522 |
£ 88,704 |
Rent
- Burntisland Highland Games Days - Traders (06/07
income 7.7k - Refunds made 07/08 due to cancellation of games day) |
|
|
Supplies 8
Services |
|
|
Rent
- Burntisland Summer Fair Commercial Concessions |
|
|
Repair/Maintenance of Equipment Hire
of Equipment |
£ 300 £ 227 £ 395 |
|
INCOM E |
|
|
Grass
Seed/Chemicals |
£ 427 |
|
|
|
|
Fencing/Cleaning
Materials |
£ 1,551 |
|
|
|
|
Misc.
Equipment/Fence Posts |
£ 430 |
|
|
|
|
First
Aid for |
£ 240 |
|
|
|
|
Events
Promotion |
£ 200 |
|
|
|
|
Printing Costs |
£ 23 |
|
|
|
|
Advertising for Burntisland Fair |
£ 9,233 |
|
|
|
|
Postage |
£ 104 |
|
|
|
|
Exiles
Buffet/Showmen Mtgs (Town House, Kdy) |
£ 793 |
|
|
|
|
Parking Permits/Property Works |
£ 972 |
|
|
|
|
Insurance |
£ 6 |
|
|
|
|
Centrally
Generated Fees |
£ 1,850 |
|
|
|
|
Bedding Plants |
£ 5,054 |
£ 21,805 |
|
|
|
EXPENDITURE |
|
£ 110,509 |
|
|